2. 

3. Request to Appear 

   before Council 

   as a Delegation

5. Delegation Guidelines

   Members of the public, organizations, or community groups wishing to speak directly to Council regarding a municipal matter may request to appear as a Delegation at a Regular Council Meeting. Delegations are an important part of civic engagement, providing an opportunity to present requests, share information, or offer perspectives on Town initiatives or services.

   All requests must comply with Section 9.3 of the Council Procedure Bylaw 2025-107. To be considered for the meeting agenda, Delegation requests must:

   • Be submitted in writing to the Legislative Services Manager by 1:00 p.m. at least seven (7) days prior to the requested meeting date.

   • Include a clear description of the request and any presentation materials.

   • Adhere to a 15-minute presentation limit, excluding time for questions from Council (unless extended by Council).

   • Remain focused on the topic identified in the request.

   Please note that the Chief Administrative Officer may decline Delegation requests for reasons outlined in the Bylaw, including if the matter is operational, already under legal review, or submitted late or incomplete. Requests solely for the purpose of providing information, without a specific ask, may be included on the Consent Agenda as Correspondence instead.

   All Delegations are heard in a public setting. Submissions, presentations, and any related correspondence become part of the public record and may be published in the Council Agenda Package and/or included in Council meeting video recordings posted online.

   To request a Delegation, complete the form below and submit it along with all supporting documents.

7. Organization requesting a Delegation
9. Meeting Date requested:
   Meeting Date requested:
11. Attending representative(s) name(s) *

    *These will be recorded in the Council Meeting Minutes

13. Contact Phone Number
14. Email
16. Town / City
18. What is your request?

    Per section 9.3 (a) and (c) of the Procedure Bylaw 2025-107, the purpose of a delegation is to make a request of Council. 

    If you have no request but would like to present information to Council, please contact Legislative Services and request to have your information placed on the Consent Agenda as a Correspondence item.

20. Delegation Preparation Checklist
22. You are requested to complete your presentation in 15 minutes or less.*

    If this is not possible, please notify the Legislative Services department prior to the meeting.

    1. I understand
24. Is there information to be attached to the Council Meeting Agenda Package?*

    1. Yes
    2. No

    The following formats can be accommodated for your presentation and a large screen is available in Council Chambers for display.

    ✓ PowerPoint, video playback, photos

    ✓ Document display (Word, Excel - PDF is preferred)

    x  No CD/DVD drives are available

26. File Upload 1
27. File Upload 2
29. You must provide your information at least seven (7) days in advance of the meeting date for it to be included in the Council Agenda package.*

    Your presentation/information must be submitted to the Legislative Services department by 1:00pm seven (7) days prior to the meeting date. No late submissions will be accepted.

    1. I understand
31. Please be aware that Council Meetings are recorded and available on YouTube.*

    1. I understand
33. Contact Us

    Please contact the Legislative Services team by email legislativeservices@diamondvalley.town or phone 403-933- 4348 if you require assistance.

35. Electronic Signature Agreement*

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree
37. Electronic Signature*
38. Date Signed
    Date Signed
40. Protection of Privacy Act

    The personal information collected through the Request to Appear before Council as a Delegation is for the purpose of providing an opportunity to present requests, share information, or offer perspectives on Town initiatives or services to Council. This collection is authorized under section 4(c) of the Protection of Privacy Act. For questions about the collection of personal information, contact the Privacy Office LegislativeServices@DiamondValley.town or 403-933-4348

42. GUIDELINES - Request for Council Delegation

    Revised: March 31, 2025 

    Excerpt from Council Procedure Bylaw 2025-107

    9.3 Delegations

    a) A person, group or organization that is seeking to make a request related to municipal matters may submit a written request to appear as a Delegation before Council, and shall:

    i. submit the information that will be presented to Council, clearly identifying their request, to the Legislative Services Manager by 1:00 pm seven (7) days prior to the Council Meeting they are scheduled to attend;

    ii. limit the presentation time to fifteen (15) minutes, exclusive of the time required to answer any questions put forward by Council, unless the Delegation is granted a time extension by a 2/3 vote of Council;

    iii. be restricted to the subject matter only. In questioning Delegations, Members of Council will only ask questions of clarification relevant to the subject matter and will avoid repetition;

    iv. notify the Legislative Services Manager, upon submission of their information, if they wish to present their Delegation via the online meeting.

    b) The CAO may deny any request for a Delegation, providing notification to Council, for the following reasons:

    a. the matter is able to be addressed at the operational/administrative level;

    b. a Policy or bylaw identifies the matter as operational or administrative;

    c. the Delegation is requesting funding that is directed by Council-025, Donation Policy;

    d. the Delegation request is related to a matter under legal review;

    e. late or incomplete submissions for the Agenda. These may be resubmitted to the next Agenda, if they meet the criteria of a Delegation; or

    f. more than three (3) Delegations have submitted requests.

    c) Delegations that are not presenting a request will be denied, allowing the information to be submitted in writing for inclusion on the Consent Agenda as Correspondence.

    Notwithstanding sections 9.3 b)-c), Council may agree to hear an informational Delegation, for any reason such as, but not limited to; contractors, advisors, other elected officials or administrations, etc.;

    d) Council will consider all decisions relating the scheduled Delegations after the final scheduled Delegation’s presentation has been made. Council, at their discretion, may postpone any decisions to a future meeting, or request further information from the presenter or from Administration.

    • Council reserves the right to provide an immediate or a delayed response and may direct Administration to provide additional information or respond on their behalf.

    • This form, along with any supporting information, any public input, feedback or presentation to Council in the form of letters, emails or in-person dialogue becomes a public record, and may be published in a Council Agenda Package, or a video recording of the Council meeting, which is posted on the Town of Diamond Valley website or social media platforms for viewing. All presentations are heard at a public meeting.

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44. 1. Receive an email copy of this form.
45. Email address

    This field is not part of the form submission.

46. Submit

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